Data Access Policies

What is a Data Access Policy (DAP)?

By assigning Data Access Policies to users in your Starred account, you can restrict them to be able to view specific responses.

For example, you can restrict recruiters to only view the responses linked to their own candidates. They won't be able to see responses from candidates linked to other recruiters. The dashboard will automatically show only responses that are relevant to this specific user.

Applying a Data Access Policy

Go to your settings and click on Data Access Policies. Click on 'Create new data access policy'.

Create Filters

You can add filters to restrict only to show responses that are related to this filter.
Next, click on 'Add Filter' to select a filter. All the custom fields you have added to your surveys will be shown in the dropdown menu. When you click on a custom field (e.g. Recruiter), all the known values related to this field will be shown.
You can select one or more values and then click 'Next'.

Selecting users

You can apply the Data Access Policy to one or to more users. For example, if in the previous step you've chosen the filter 'Recruiter' and from the known values you've selected one of your recruiters, you can now select the user and add them to the DAP. Now the recruiter only has access to the responses from the candidates they are linked to.

Save data access policy

Give your Data Access Policy a name and click on 'Save data access policy'.

Once a user is added to a Data Access Policy, this Data Access Policy and the filters that relate to it will show in the left navigation bar when the user consults the Starred dashboard. All responses visible for this user are only related to candidates linked to that user.

Applying multiple Data Access Policies to the same user

You can add more than one data access policy to the same user. The user will then have access to both. For example: A user (James) is added to the policy "Recruiter = James" and also to the "Department = Marketing". Now James will have access to responses related to the user's own candidates and to all responses related to the Marketing Department.